The Institute invites sealed quotations from reputed freight forwarders, registered with IATA, ACCAI & CHA and having experience in serving Govt. organizations, for empanelment upto December 2007 for import of laboratory equipments/ spare parts to the tune of approx. Rs 4 (four) crores per annum.

Interested parties should quote their standard freight charges applicable for import of the items from various source of origin; viz, UK, USA, GERMANY, SINGAPORE, ITALY etc. separately along with the charges for customs clearance, material handling & insurance premium covered for all risks and damages during transit of items on ex-works as well as F.O.B. basis to IOP, Bhubaneswar. In addition, the parties should also enclose the list of their clientele.

The sealed envelope containing the quotation & other documents as stated above & with superscription “Quotation for empanelment of Freight Forwarders” should reach “DIRECTOR, Institute of Physics, Bhubaneswar” on or before 25/09/2005.

The authority of the Institute reserves the right to accept or to reject any or all quotations without assigning any reasons thereof.

For detailed terms & conditions please visit Institute’s website www.iopb.res.in.

                                                                                                                                                       REGISTRAR

1. Freight charges should be quoted on per kg basis alongwith the rate slab for the whole consignment including delivery order charges upto separately for both Kolkata and Bhubaneswar Air/Sea Port.

2. Customs clearance rate should be quoted separately.

3. Also the freight charges from Kolkata Customs office to Bhubaneswar site by air as well as by road should be quoted separately.

4. Transit insurance is to be arranged by the agent on behalf of the Institute upto Bhubaneswar.  Attempt should made to reduce the premium to the minimum.  Rate should be quoted separately for both fragile and non-fragile consignment.

5. The agent is required to submit the valid CHA license, Income tax clearance certificate

6. The agent should submit valid IATA (International air transporters association) and ACCAI (Association of cargo council agents of India) Certificates.

7. If the agent is asked to arrange the Customs clearance, then he has to submit the details of documents required to be handed over to him by the Institute well in advance before arrival of consignment at Air/Sea Port to facilitate in clearing the consignment within the free period.

8. The agent may also quote their terms and conditions particularly on payment terms, taxes, delivery etc.

9. If the agent is appointed as clearing agent of the Institute bank guarantee for requisite amount in favour of Institute of Physics, Bhubaneswar (to be specified later) will have to be deposited by him.

10. The agent has to pay upto Rs.50, 000/- in each consignment towards freight, delivery order, Customs duty, airport authority charges and entry tax and the same amount will be reimbursed to him within seven days from the date of submission of bill.  Beyond Rs.50, 000/- Institute will make payment for Customs duty in favour of the Commissioner of Customs & Entry tax in favour of the sales tax authority within 48 hours of receipt of requisition from the agent.   In such an event, the freight, airport authority charges etc. will have to be borne by the agent, which will be settled by the Institute against submission of bills.

11. The rate quoted by the agent should be valid for at least one year from the date of acceptance of offer.

12. Tentative list of countries and their different airports for cargo booking is to be submitted.